Privacy Policy

1. INTRODUCTION

We use your personal information in order to fulfill our commitment to providing an unparalleled guest service experience. As part of that undertaking, we are committed to safeguarding the privacy of the personal information that we gather.

2. THE APPLICATION OF THIS POLICY

This Policy applies to personal information regarding guests and the other individuals with whom we do business or who visit us and to the use of that personal information in any form – whether oral, electronic or written.
This Policy gives effect to our commitment to protect your personal information.

3. TYPES OF PERSONAL INFORMATION WE COLLECT

The term “personal information” in this Policy refers to information which does or is capable of identifying you as an individual. The types of personal information that we process (which may vary by jurisdiction based on applicable law) include:

  • Your name, gender, home and work contact details, business title, date and place of birth, nationality and passport and visa information.
  • Guest stay information, including the hotels where you have stayed, date of arrival and departure, goods and services purchased, special requests made, observations about your service preferences (including room and holiday preferences), telephone numbers dialed and faxes and telephone messages received.
  • Any information necessary to fulfill special requests (e.g., health conditions that require specific accommodation, purchase of goods and services).
  • Information you provide regarding your marketing preferences or in the course of participating in surveys, contests or promotional offers.
  • Information collected through the use of closed circuit television systems, card key and other security systems.
  • Contact and other relevant details concerning the employees of corporate accounts and vendors and other individuals with whom we do business (e.g., travel agents or meeting and event planners) and
  • In limited cases, information relating to the credit of customers.

Most of the personal information we process is information that you or someone acting on your behalf knowingly provides to us. However, in some instances, we process personal information that we are able to infer about you based on other information you provide to us or on our interactions with you, or personal information about you that we receive from a third party.

There may be instances in which the personal information that you provide to us or that we collect is considered “Sensitive Personal Information” under the privacy laws of some countries. Those laws define “Sensitive Personal Information” to mean personal information from which we can determine or infer an individual’s racial or ethnic origin, political opinions, religious beliefs or other beliefs of a similar nature, membership of a trade union or professional association, physical or mental health or condition, genetic data, sexual life or judicial data (including information concerning the commission or alleged commission of a criminal offence). We only process “Sensitive Personal Information” in your jurisdiction if and to the extent permitted or required by applicable law.
When you agree to this Policy you are, granting your express and written consent to the processing of any personal information that you provide to Ketan that is considered to be Sensitive Personal Information or is considered to be financial information.

4. HOW WE USE PERSONAL INFORMATION

Subject to applicable laws, we may collect, use and disclose relevant portions of your personal information in order to:

  • Provide and charge for the hotel accommodation and other goods and services you purchase.
  • Provide you with a better, more personalized level of service.
  • Fulfill contractual obligations to you, anyone involved in the process of making your travel arrangements (e.g.,travel agents, group travel organizers or your employer) and vendors (e.g., credit card companies, airline operators and other loyalty programs).
  • Conduct market research, customer satisfaction and quality assurance surveys, direct marketing and sales promotions.
  • Respond to requests for information and services.
  • Provide for the safety and security of staff, guests and other visitors.
  • Administer general record keeping.
  • Meet legal and regulatory requirements, and
  • Process credit applications.

5. DISCLOSURES OF YOUR PERSONAL INFORMATION

From time to time, we may disclose your personal information. We would always make that disclosure in accordance with applicable law. Circumstances where we might make such disclosure (in addition to those described in Section 4 above) include:

5.1 OUR AGENTS, SERVICE PROVIDERS AND SUPPLIERS

Like most international hotel brands, we may outsource the processing of certain functions and/or information to third parties. We may also engage market research firms to assist us in contacting guests for the purpose of market research and quality assurance. When we do outsource the processing of your personal information to third parties or provide your personal information to third party service providers, we oblige those third parties to protect your personal information in accordance with the terms and conditions of this Policy, with appropriate security measures and prohibit them from using your personal information for their own purposes or from disclosing your personal information to others.

5.2 CREDIT AUTHORIZATION

When you request credit, your personal information will be used and disclosed to appropriate third parties in
accordance with applicable laws for the purpose of determining whether to grant and maintain a line of credit to you.

5.3 BUSINESS TRANSFERS

As we continue to develop our business, we may sell hotels and other assets, or cease being the manager or franchiser of a hotel that is currently part of our portfolio. In those circumstances, we may include the personal information collected about you, or control of that personal information, as a business asset in any such transfer. Also, in the unlikely event that we, or substantially all of our assets, are acquired, personal information collected from you, or control of such information, may be one of the transferred assets.

5.4 LEGAL REQUIREMENTS

We reserve the right to disclose any personal information we have concerning you if we are compelled to do so by a court of law or requested to do so by a governmental entity or if we determine it is necessary or desirable to comply with the law or to protect or defend our rights or property in accordance with applicable laws. We also reserve the right to retain personal information collected and to process such personal information to comply with accounting, tax rules and regulations and any specific record retention laws.

6 INFORMATION WE COLLECT WHEN YOU VISIT US ONLINE

If you choose to obtain information or do business with us online by visiting www.hotelketan.com , you may wish to know the following:

6.1 YOU CAN BROWSE WITHOUT REVEALING YOUR IDENTITY

You can always visit our websites without revealing who you are or providing any personal information.

6.2 USAGE INFORMATION

When you visit our websites, we collect usage information (i.e., the Internet Protocol address automatically assigned to your computer each time you browse the Internet, the date and time of your visit, the type of Internet browser you use and the URL of any other website that referred you to our website, and the pages you access and the amount of time you spend on each page), but that information is not linked to you as an individual unless you create a user profile. We use this information to evaluate and improve the features, guest experience and functionality of our websites.

6.3 COOKIE TECHNOLOGY

We use “cookie technology” on our websites to allow us to evaluate and improve the functionality of our websites.Cookies by themselves cannot be used to reveal your identity. They identify your browser, but not you, to our servers when you visit our websites.

6.4 MINOR CHILDREN

Our websites do not sell products or services for purchase by children and we do not knowingly solicit or collect personal information from children. If you are under the age of 18 (or a minor in the jurisdiction in which you are accessing our websites), you may only use our websites with the involvement of a parent or guardian.

7. CHOICE

You may always choose what personal information (if any) you wish to provide to us. However, if you choose not to provide certain details, some of your experiences with us may be affected (for example, we cannot take a reservation without a name).

If you provide us with your contact details (e.g., postal address, email address, telephone number or fax number), we may contact you to let you know about the products, services, promotions and events offered that we think you may be interested in. We may also share your personal information with carefully selected third parties, who may communicate directly with you. You can always choose whether or not to receive any or all of these communications by contacting us as described in Section 11 below or following the “unsubscribe” instructions contained in the communications.

We will abide by any request from you not to send you direct marketing materials. When such a request is received, your contact details will be “suppressed” rather than deleted. This will ensure that your request is recorded and retained unless you provide a later consent that overrides it.

8. UPDATING OR ACCESSING YOUR PERSONAL INFORMATION

With some limited exceptions, you have rights to access and update personal information held about you. If you want to inquire about any personal information we may have about you, you can do so by sending us a written request by letter or email to the addresses set out in Section 11 below. Please be sure to include your full name, address and telephone number and a copy of a document evidencing your identity (such as an ID card or passport) so we can ascertain your identity and whether we have any personal information regarding you, or in case we need to contact you to obtain any additional information, we may require to make that determination.

We reserve the right to charge you a fee, if permitted under applicable law, which is usually around US$20 for processing any such request. Where you make more than one request in quick succession, we may respond to your subsequent request by referring to our earlier response and only identifying any items that have changed materially.

You may request that we correct, cancel, and/or stop processing personal information that we hold about you. If we
agree that the personal information is incorrect, or that the processing should be stopped, we will delete or correct the personal information. If we do not agree that the personal information is incorrect we will tell you that we do not agree and record the fact that you consider that personal information to be incorrect in the relevant file(s).

9. CHANGES TO THIS POLICY

Just as our business changes constantly, this Policy may also change.

10. REQUEST FOR ACCESS TO PERSONAL INFORMATION/QUESTIONS OR COMPLAINTS

If you have any questions about this Policy, or any concerns or complaints with regard to the administration of the Policy, or if you would like to submit a request (in the manner described in Section 9 above) for access to the personal information that we maintain about you, please contact us by any of the following means:

  • By calling one of the reservation numbers at www.hotelketan.com
  • By mail at Hotel Ketan, 917/19A Shivaji Nagar, Pune 411 004.